Problem briefEvidence readiness

How can teams reuse evidence across assessments and customer requests?

Maintain an evidence record with a known source, scope, owner, and review date for recurring assessments, customer requests, and contract obligations.

Review an evidence request Read the decision guides

Evidence for review

Keep the source, scope, owner, and review date with each evidence item.

Requirement view
  1. 01 Source Attributable
  2. 02 Scope Explicit
  3. 03 Owner Accountable
  4. 04 Last review Recorded
  5. 05 Evidence Ready for review
A new reviewer can evaluate the evidence when the record shows what it supports and when it was last reviewed. Deep Fathom requirement record

01Source requirement

Review the governing requirement.

These pages explain the source requirement and its practical implications. A contracting officer defines solicitation requirements. Assessors, customers, and counsel make their own determinations.

  1. 01

    A policy, screenshot, ticket, configuration, or narrative needs a known scope and a defined claim before a new reviewer can reuse it as evidence.

    NIST SP 800-171A official source

  2. 02

    DFARS 252.204-7020 makes the system security plan and assessment context material to a Basic Assessment. Review the score with the evidence record that supports it.

    DFARS 252.204-7020 official source

  3. 03

    Evidence ages. Ownership changes, systems change, and a once-accurate response can become misleading if its conditions are no longer true.

    CMMC Level 2 Assessment Guide official source32 CFR § 170.22 official source

BoundaryResponsibility

Prepare the record for review.

Deep Fathom organizes and maintains evidence. Each customer or assessor sets its own acceptance standard. Deep Fathom cannot make an unsupported claim true.

02Decision guides

Answer the buyer question before the decision.

Short, source-backed answers for teams reviewing a requirement, making a representation, or committing time to a pursuit.

01 What evidence can be reused across assessments and customer requests?Reuse evidence when its source, scope, owner, review date, and supporting claim are available to the next reviewer. 02 How do you keep compliance evidence current?Give evidence an owner, a scope, a review schedule, and a visible connection to the work it supports.

03Platform workflow

Assign the work. Keep evidence with the requirement.

Deep Fathom records requirements, accountable owners, work, evidence, and decisions so the team can prepare for the next review.

  • Collect evidence with the requirement, owner, and scope attached.
  • Map evidence to the controls, representations, and work it supports.
  • Identify stale, missing, or ambiguous evidence before the next request or assessment.

Review an evidence request

Prepare evidence for the next request or assessment.

Tell our team about the assessment, customer request, or recurring review. We will show how Deep Fathom records source, scope, ownership, and review dates for the evidence involved.

  • The assessment, customer request, or review date
  • The evidence and claim that need a known source or scope
  • The information the next reviewer needs

Request a Platform Commercial evaluation

Reviewed by our team

Provide the details listed at left. Our team will review them, clarify what the platform can support, and recommend an evaluation step.

Do not include CUI, credentials, or export-controlled data.

05Related reading

Related resources

The evidence gapWhy implemented controls still fail when the evidence is disconnected or incomplete. Documentation driftHow a once-current record becomes outdated between reviews. Shared responsibilityClarify what your organization and service providers each need to prove.

SourcesReviewed

Read the governing material.